Timberview Band Handbook2026 — 2027

01Welcome

Welcome to the Timberview Middle School Hawk Band! We are excited to have you join our longstanding tradition of musical excellence. Joining our band program offers numerous benefits: students engage daily in a creatively stimulating performing art that fosters unique cognitive growth, which translates directly into academic success. Beyond cognitive development, students cultivate teamwork, responsibility, dedication, self-discipline, social skills, confidence, leadership, and dependability, all of which build a sense of accomplishment, pride, and respect.

This handbook outlines guidelines and expectations for a successful year. It serves as a crucial resource for students and parents alike. We urge thorough reading by both parties. Upon completion, the Handbook Acknowledgement Form at the end should be signed, confirming complete understanding of these guidelines and expectations.

02Non-Discrimination & Inclusion

The Timberview Middle School Hawk Band welcomes and values all students. In accordance with Keller ISD policy, the TMS Band does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status. Every student deserves a safe, supportive, and inclusive environment in which to grow as a musician and as a person.

Discriminatory behavior of any kind — whether verbal, written, online, or physical — is not tolerated and will be addressed under the KISD Student Code of Conduct and the KISD Extracurricular Code of Conduct.

03Contact Information

The directors encourage positive communication and are willing to discuss any aspect of a student's progress in band with parents. The fastest way to reach a director is by email.

Communication Response Time

Per Keller ISD policy, families can expect a response from a director within one business day during the school week. Responses to emails sent on weekends or during holidays may take longer.

Primary Communication Channel: ParentSquare

Per district policy, the TMS Band uses ParentSquare as the primary communication channel for band-related announcements, schedule changes, and reminders. Parents are encouraged to download the ParentSquare app and ensure their notifications are turned on. Important communications may also be sent by email.

Conference Periods

This year, the conference period for band directors is during first period (8:30–9:15 AM). Please schedule an appointment with your student's respective director by email to meet during this time. Zoom meetings are also available if preferred.

Because sectionals and student help sessions take place before and after school, please schedule meetings in advance rather than dropping in. Students working with directors during these times deserve our full attention.

Class Schedule, Calendar & Apps

• Class schedule: View the daily class schedule
• Hawk Band Calendar: View the Hawk Band Calendar
• Primary communication: ParentSquare

04Goals & Objectives

The TMS Band program is designed to develop the whole student through music. Our goals include:

• Organizational skills
• Practice techniques
• Mental and physical discipline
• Citizenship through group endeavors
• Cultural growth
• Value judgements
• Music appreciation
• Responsibility
• Proper instrumental technique
• Music theory
• Life lessons
• Creative self-expression
• Aural skills
• Ethics
• Teamwork and social skills
• Performance skills
• Accountability

05Program Overview & Fees

The Timberview Band program operates without dedicated district funding for student activities, which makes community support essential to keeping our program strong. The estimated true cost per student is approximately $400 per year. Thanks to fundraising, sponsorships, donations, and parent support, we are able to keep family-paid fees among the lowest in the district.

How to Pay

• Cash or check is accepted for all fees except the Instrument Usage Fee.
• Instrument Usage Fees must be paid online through the KISD online store.
• Make checks payable to KISD - TMS Band.

Fees are not automatically assigned in the online store — refer to the table above to determine which fees apply to your student. If you have students at multiple campuses, make sure to select the student enrolled at Timberview when paying.

Refund Policy

Once the fee deadline (September 4, 2026) has passed, band fees are non-refundable. By that date, the program has already begun spending registration funds on the year's expenses — printing music, assembling band binders, ordering supplies, paying for clinicians and operating costs, and other early-year program needs. These costs cannot be recovered, and refunding fees would directly impact the program's ability to serve other students.

If your family is experiencing a hardship or you believe special circumstances apply, please email Mr. Emsley to discuss your situation.

Mid-Year Enrollment

Students who join the band program after the start of the school year are charged a prorated registration fee based on when they enroll:

• Enrolling in January or later: $40 registration fee (instead of the standard $75)

The reduced rate reflects the portion of the school year remaining and accounts for program costs already incurred during the fall semester. Other fees — Concert Formal Attire (for 7th/8th), KISD Instrument Usage Fee, and Percussion Usage Fee — still apply at their standard rates if applicable to your student. Free/Reduced lunch reductions on the Instrument Usage Fee are still automatically applied through the online store.

Fee Schedule for 2026–2027

The fees below apply for the 2026–2027 school year. All fees are due by September 4, 2026.

Estimate Your Fees

Use the calculator below to estimate your family's total band fees for the year. Check the boxes that apply to your student.

06Advanced Bands

Wind Ensemble

Selection into this group is by audition, director recommendation, and demonstration of academic proficiency. Members are required to participate in the KISD All-District and TMEA All-Region Band process, Solo and Ensemble Contest, preparations for possible honor concerts, and UIL Concert and Sight-Reading Evaluation. Members will have one before- or after-school sectional and one full-band rehearsal each week starting in the spring. The Wind Ensemble gives numerous performances both on and off campus. In UIL activities, this group is designated the "Varsity" band.

Symphonic Band & Concert Band

Selection into either of these groups is by audition and director recommendation. Members may participate in the TMEA All-District and All-Region Band process, Solo and Ensemble Contest, and UIL Concert and Sight-Reading Evaluation. Members of both groups will have one sectional each week outside of the school day. These groups give a variety of performances throughout the year. In UIL activities, these groups are designated as the "Non-Varsity" and "Sub Non-Varsity" bands.

Band Placement

Yearly placement in each band is based on the following criteria:

• Instrumentation needs and limitations
• Academic proficiency
• Overall performance and consistent progress
• Attendance at all band functions
• Attitude and behavior
• Work ethic
• Audition
• Eligibility status

Auditions & Placement

Placement auditions occur each spring (typically in April) and take effect for the following school year. Students may audition toward a specific ensemble track, but final placement is made by the directors based on a combination of audition results and other criteria. There are no chair placements within ensembles, and there are no challenges to band placement decisions.

If a student is not pulling their weight in their current ensemble, the directors retain the authority to move that student to another class that better fits their needs at any point during the school year.

For full details on audition format, scoring, and placement criteria, see the Auditions & Placement section.

07Beginner Band

Welcome, future Hawk Band families! This section is specifically for incoming 6th grade beginners and their families. It walks through what to expect when starting your band journey at Timberview, including how to choose and order an instrument and supplies for the upcoming school year.

Confirming Your Student's Instrument

Each beginner is assigned a specific instrument by the directors after the Instrument Reveal Party in the spring. Before purchasing or reserving anything, please verify which instrument your child has been assigned. If you are unsure, contact Mr. Walker before making any purchases — beginning students cannot change instruments without director approval.

A Word of Caution About Discount Store Instruments

As you begin securing an instrument for your child, please read this guidance carefully. It can save your family significant money and frustration over the course of the school year.

There is a real difference between being frugal and being cheap. A quality student instrument is an investment in your child's success. Discount instruments frequently:

• Break much more quickly
• Use softer metals and lower-grade pads that do not hold adjustments
• Are more difficult to tune and produce a good sound on
• Cannot be properly repaired by local repair technicians due to non-standard parts
• Do not come with a warranty or guarantee to repair or replace

In many cases, local repair shops will not even service these brands because replacement parts are unavailable or because the cost of repairs would exceed the value of the instrument itself.

Why a Quality Instrument Matters

The instruments we recommend are specifically designed for beginning band students. They are made to withstand normal middle school wear and tear, play in tune, and allow students to produce a characteristic sound more easily. Simply put — they make learning easier.

When you rent or purchase through a reputable local music store, you typically also receive:

• Included maintenance and repair coverage
• Access to certified repair technicians
• Loaner instruments while repairs are being completed
• Ongoing support if something isn't working properly

That repair coverage alone often saves families far more than the initial "savings" of a discount instrument. Our goal is to remove obstacles for your child, not create unnecessary frustration. A quality instrument gives your student the best possible chance to enjoy band and experience success.

Recommended Music Stores

If your child is assigned an instrument that is not school-owned, we recommend purchasing or renting through one of the following reputable local stores:

• Bell's Music Shop (locally owned) — 536 B Keller Pkwy, Keller, TX 76248 · (817) 337-7900 · bellsmusicshop.com
• Brook Mays Music Co. (closest location in Arlington, Texas)

If you are unsure about the quality of an instrument you are considering, please email a director before purchasing and we will be happy to evaluate it for you.

School-Owned vs. Family-Purchased Instruments

Some instruments are provided by KISD due to their cost or size. For those instruments, families only need to purchase accessories — not the instrument itself.

• Family purchases instrument + accessories: Flute, Clarinet, Saxophone, Trumpet, Trombone
• School-owned (family purchases accessories only): Oboe, Bassoon, Horn, Euphonium, Tuba
• Percussion: Family purchases sticks, bag, pad, and other accessories. A practice home marimba will eventually be needed, but do not order this at the start of the year — directors will let you know when to order it (typically October or November).

For more details on district-owned instruments, including the annual usage fee, see the District-Owned Instruments section.

Supply Sheets by Instrument

Each instrument has its own supply sheet listing the recommended brand, model, and accessories. Click your student's instrument below to view or download the sheet:

• Flute — instrument and accessories
• Oboe — accessories only (school-owned instrument)
• Bassoon — accessories only (school-owned instrument)
• Clarinet — instrument and accessories
• Saxophone — instrument and accessories
• Trumpet — instrument and accessories
• Horn — accessories only (school-owned instrument)
• Trombone — instrument and accessories
• Euphonium — accessories only (school-owned instrument)
• Tuba — accessories only (school-owned instrument)
• Percussion — sticks, bag, pad, and accessories (do not order home marimba yet)

Beyond 6th Grade

As your student moves into 7th grade, additional supplies will be needed in some cases. For percussionists in particular, the following items should be added to the stick bag for 7th grade:

• Timpani mallets: Innovative Percussion GT5
• Marimba mallets: Vic Firth M124 (students will now have two pairs as we begin the four-mallet curriculum)
• Xylophone / Bell mallets: Vic Firth M423 (replace if necessary)
• Snare drum sticks: Vic Firth SD1 Generals (replace if necessary)
• Replace any other missing or broken sticks and mallets as needed

Other supply needs for returning students will be communicated through ParentSquare in advance of each school year.

Questions?

If you have any questions or concerns as you prepare for the upcoming school year, please reach out to a director. We can't wait to start this journey with your family!

08Auditions & Placement

End-of-year placement auditions occur each spring (typically in April) for all current 6th and 7th grade band students. Auditions also serve as end-of-year exams. Students may audition toward a specific ensemble track, but final placement is determined by the directors based on a combination of audition results and other criteria.

The current ensemble structure for winds includes Wind Ensemble, Symphonic Band, and Concert Band. For percussion, students place into Wind Ensemble or Symphonic Band. See Advanced Bands for full descriptions of each ensemble.

Audition Components

Each audition has three components:

• Major Scales — 10 points per octave
• Chromatic Scale — 10 points per octave (scored separately)
• Sight Reading — point value depends on the ensemble track (see below)

Scale sheets are available here: [SCALE SHEETS LINK PLACEHOLDER]

Major Scales (Wind Students)

The major scale portion is the same for every wind student regardless of which ensemble they are auditioning toward.

• Students prepare all 12 major keys (concert pitch) and play as many as they can within a 2-minute window.
• Each octave performed earns up to 10 points.
• One octave minimum per scale.
• Scales do not have to be memorized — students may use their scale sheet.
• Scales should be performed in scale rhythm with correct articulation:
  • Half note / quarter note rhythm, OR quarter note / 8th note rhythm
  • Tongue up and slur down
• Students must use their own personal metronome. Students should select tempos they can play accurately, and may use different tempos for different scales. Performing without a metronome results in a 10-point deduction from the total audition score.

Chromatic Scale (Wind Students)

All wind students perform the chromatic scale as a separate component, scored at 10 points per octave. The chromatic scale may be performed in quarter notes, 8th notes, or triplets. Students hoping to earn a spot in Wind Ensemble should prepare the full Region 30 chromatic range (Region 30 refers to the TMEA region for our area).

Major & Chromatic Scales (Percussion)

Percussion auditions follow a different structure based on the ensemble track:

Percussion students follow the same scoring (10 points per octave per scale, 10-point deduction for not using a metronome) and the same articulation guidelines as wind students.

Sight Reading

The sight-reading component varies by ensemble track. The point value reflects the difficulty and length of the excerpt:

• Wind Ensemble track: 8 measures — worth up to 50 points
• Symphonic Band track: 8 measures — worth up to 35 points
• Concert Band track (winds only): 4 measures — worth up to 20 points

The procedure is the same for all students:

1. The sight-reading excerpt is placed face-down on the music stand.
2. When the student turns the music over, the timer starts. Students have 30 seconds to silently study as much of the music as possible.
3. When the timer goes off, the student may play one 4-count test note before performing.
4. Students use their own personal metronome. Recommended tempo is 66–80 bpm — students should select a tempo they can play accurately. Performing without a metronome results in a 10-point deduction from the total audition score.
5. If a note or rhythm is missed, students should keep going rather than stop.

Placement Criteria

Final placement into ensembles for the following school year is determined by the directors based on a combination of factors, not on audition score alone. Considerations include:

• Audition results
• Attendance in classes, rehearsals, and performances
• Daily and weekly preparation for band class
• Behavior in band and other classes
• Grades and Band Olympics performance
• Solo & Ensemble Contest results
• Private lesson enrollment

There are no chair placements within ensembles, and there are no challenges to band placement decisions.

Accepting Results

Students who are disappointed with their audition results are strongly encouraged to remain in band. There is a place for every band student, regardless of current playing level. There is no such thing as a "bad band" — each ensemble is designed to meet students where they are and prepare them for the next level of musical growth. Placement decisions are made carefully to ensure that every student is set up for success in their assigned class.

Middle school band placements do not determine a student's future in band. Band directors invest significant time and care in considering each student's individual needs, strengths, and goals when determining placements. Students are placed in the ensemble that best supports their development and long-term potential.

Band is a long-term, progressive program built to help students grow musically, build confidence, and develop a lifelong love of music.

After Auditions: Looking Ahead to Summer

After auditions and the end of the school year, students should keep their personal instruments at home and continue practicing during the summer. See End-of-Year Procedures for important guidance on summer instrument care, rental contracts, and preparing for the next school year.

09Band Aides

Band Aides are 8th grade student leaders who serve as teaching assistants in beginner classes, Symphonic Band, and Concert Band. This is a leadership position — Band Aides give up an elective for the year to dedicate that class period to assisting the band program.

Role & Responsibilities

Band Aides operate as teaching assistants in the classroom and provide invaluable support to the beginning band classes that correspond with their primary instrument. Responsibilities include:

• Daily monitoring of student posture, hand position, and performance
• Individual and small-group tutoring
• Demonstrating and performing new skills and techniques
• Assisting with clerical duties such as making copies, filing, and other classroom tasks
• Working cooperatively with the directors to maintain an engaging classroom atmosphere
• Some outside-of-class responsibilities (helping set up before concerts, etc.)

Band Aides are valued members of the program and should be treated with the same respect as directors and other staff.

Why Become a Band Aide

The Band Aide position offers a unique opportunity to develop valuable leadership skills and teaching abilities in both small- and large-group settings, under the guidance of the regular classroom teacher. It is one of the most meaningful leadership roles available in the band program.

Application Process

The application process opens during the spring semester for the following school year. To apply, students must:

1. Complete the Band Aide application, including written responses about why they want to be a Band Aide and what qualities make them a good candidate.
2. Have the application signed by both the student and a parent.
3. Identify three teachers (not band directors) willing to complete a teacher recommendation form. The student should approach teachers who would provide the strongest recommendation. After the application is submitted, Mr. Emsley will email the recommendation form directly to those teachers.
4. Indicate which classes they are interested in serving (Beginner Classes, Concert Band, and/or Symphonic Band).

10Conduct Expectations

Band members will observe all procedures and guidelines set forth by Keller ISD, in addition to the following expectations specific to the instrumental music setting:

• Adhere to the KISD Student Code of Conduct and the KISD Student Handbook.
• Adhere to the KISD Extracurricular Code of Conduct.
• Individual behavior during a band function is a reflection of the group. Behavior that is not representative of good citizenship may result in dismissal from the activity at hand.
• Students will follow directors' instructions.
• Students will be in their assigned rehearsal area with all necessary equipment at the beginning of rehearsal time.
• Students will keep their hands and feet to themselves.
• Students will not use or play on equipment they do not own without permission from a director.
• Students will not touch, handle, borrow, or use anyone else's instrument or personal belongings.
• Students should request permission to speak by raising their hand. All rehearsals are expected to be quiet so that time is used efficiently.
• When in the band hall before or after school, students will not disturb any rehearsal in progress.
• Students will respect the property of others and return equipment to its proper storage place when not in use. Students who have difficulty maintaining their storage area may lose the privilege of having one in the band hall.
• Students will not deface or mark on music stands, chairs, walls, or other equipment.
• Students will not write on dry-erase boards without permission.
• Students will utilize their assigned storage slot or locker for instrument cases during rehearsals. Cases should not be brought into rehearsals unless requested by a director (exceptions: flute, clarinet, and oboe).

11Personal Communication Device Policy

During the School Day

In compliance with Texas House Bill 1481 and Keller ISD Board Policy FNCE (LOCAL), all student personal communication devices — including cell phones, smartwatches, tablets, gaming devices, earbuds, and any similar device — must be powered off and stored in a bag, purse, or backpack throughout the entire school day. This includes class time, passing periods, lunch, and restroom breaks. Devices may not be on a student's person, including in pockets. All KISD disciplinary procedures for school-day violations apply.

During Band Activities Outside the School Day

Because sectionals, after-school rehearsals, and trips occur outside the instructional day, HB 1481 does not apply during these times. However, the TMS Band maintains a no-phone-use expectation during all band instructional activities, including before-school sectionals, after-school sectionals, full-band rehearsals, performances, and on buses during travel (except as permitted under Travel Guidelines for headphones and earbuds).

Consequences for phone use during band instructional activities outside the school day:

• First offense: Verbal warning, phone put away.
• Second offense: Phone held by a director until the end of the rehearsal or activity. Parent contact via email or ParentSquare.
• Third offense: Phone held by a director, parent must pick up the phone, and a parent conference is scheduled.
• Fourth and beyond: Loss of phone privileges at all band activities, parent conference, and referral to campus administration. If the misuse meets the threshold of the KISD Extracurricular Code of Conduct — including but not limited to recording or distributing inappropriate content, harassment, or illegal activity — the Code's administrative procedures will apply, including parent notification within 72 hours, meeting with the administrative panel, and the right to appeal in writing to the campus principal within 72 hours of the discipline hearing.

12Digital Citizenship & Social Media

Maintaining a high standard of conduct includes ensuring that every aspect of each band member's social media presence is school-appropriate. The internet is a worldwide, publicly accessible form of communication. Examples include Facebook, Twitter/X, Instagram, Snapchat, TikTok, YouTube, photo sharing, email, and texting. If it appears on the internet, it is public domain, even if marked as private. Members are responsible for their own posts as well as posts on or from other students' accounts.

Inappropriate content includes, but is not limited to: profane, foul, or disrespectful language (abbreviated or alluded to); pictures or videos depicting suggestive poses, clothing, or actions; references to alcohol, drugs, or tobacco; bullying or harassment; and posts that demonstrate poor sportsmanship or a disrespectful attitude toward other students, bands, or schools.

Category A — General Inappropriate Content

This applies to inappropriate content that is not directed at the district, school, Fine Arts program, or Fine Arts staff.

• First offense: The student will be asked to remove the offensive content. Student and parents will meet with the band directors. The student will provide an apology and a plan of action to deter the behavior.
• Second offense: The student will be asked to remove the offensive content. The matter will be referred to the campus principal. Suspension from band activities for 3 days to 3 weeks may apply, in addition to any consequences from campus administration.
• Third offense: Removal from the band program.

Category B — Content Disrespectful to the District, School, Fine Arts Program, or Fine Arts Staff

Per the KISD Extracurricular Code of Conduct: "Any inappropriate behavior on school time or at a school-sponsored activity or event, including representation on social media, that is disrespectful to the district, school, Fine Arts program, or Fine Arts staff may result in immediate removal at the discretion of the Fine Arts Director." The Code's procedures apply, including parent notification within 72 hours, the administrative panel meeting, and the right to appeal in writing within 72 hours.

Conduct that violates the District Student Code of Conduct (harassment, threats, illegal content, etc.) will be handled per the District Code in addition to any band-level consequences.

13Hazing

In accordance with Texas Education Code §37.151–§37.157 and KISD policy, hazing of any kind is strictly prohibited within the TMS Band program. Hazing includes any intentional, knowing, or reckless act — whether on or off campus — directed against a student that endangers the mental or physical health, safety, or dignity of that student for the purpose of pledging, being initiated into, affiliating with, holding office in, or maintaining membership in any organization.

Examples of prohibited hazing behaviors include, but are not limited to:

• Physical brutality (whipping, beating, striking, branding, electric shocking, placing harmful substances on the body)
• Forced or coerced consumption of any substance
• Sleep deprivation, exposure to the elements, or confinement
• Activity that causes or is likely to cause serious mental or emotional harm
• Forced or coerced violation of the law, school rules, or policies
• Initiation rituals, even those framed as tradition or fun

Texas law makes hazing a criminal offense and requires students with knowledge of hazing to report it. Students who witness or experience hazing should report it immediately to a director, the campus principal, or the Fine Arts Director. Reports may be made anonymously.

Violations will be addressed under the KISD Student Code of Conduct, the KISD Extracurricular Code of Conduct, and applicable Texas law.

14Bullying Prevention & Reporting

The TMS Band is committed to providing a safe environment for all students. Bullying — whether verbal, physical, social, or electronic (cyberbullying) — is not tolerated and will be addressed under KISD policy and Texas state law (David's Law, Texas Education Code §37.0832).

Bullying is defined as a single significant act or a pattern of acts by one or more students directed at another student that exploits an imbalance of power and that:

• Has the effect or will have the effect of physically harming a student, damaging a student's property, or placing a student in reasonable fear of harm or damage to property
• Is sufficiently severe, persistent, or pervasive enough that the action or threat creates an intimidating, threatening, or abusive educational environment
• Materially and substantially disrupts the educational process or the orderly operation of a classroom or school
• Infringes on the rights of the victim at school

How to Report Bullying

Students or parents who witness or experience bullying should report it through any of the following channels:

• Speak directly with a band director
• Report to the campus principal or assistant principal
• Submit a report through the KISD anonymous tip line
• File a formal report through the campus counseling office

Reports may be made anonymously. Retaliation against any student who reports bullying in good faith is also prohibited and will result in disciplinary action.

All reports will be investigated promptly and confidentially in accordance with KISD policy. Substantiated incidents will be addressed under the KISD Student Code of Conduct and, where applicable, the KISD Extracurricular Code of Conduct.

15Social Media & Publicity

We believe that showcasing our students' talents and accomplishments is an important part of celebrating their hard work. The TMS Band may use social media platforms and our website to share names, pictures, and videos of students participating in band activities, classes, performances, and events.

Consent & Privacy

We respect the privacy of our students and their families. If a student is on the Timberview Middle School "Do Not Photo" list, their images will not be shared on any public platforms.

Professionalism & Respect

All content shared on social media will be professional and respectful. We will not post any content that could be considered offensive, inappropriate, or disrespectful to any individual or group.

Photo Opt-Out

Parents who do not wish to have their student's pictures or videos shared on social media or our website may opt out by completing the band's photo opt-out form: [PHOTO OPT-OUT LINK PLACEHOLDER]. Submitted opt-outs will be honored, and the student's images will not be used for publicity purposes.

Feedback & Concerns

If any student, parent, or staff member has concerns about the use of social media or the posting of pictures and videos, please contact TJ Emsley, Director of Bands. We are committed to addressing concerns promptly and appropriately.

16Financial Obligations

It is the philosophy of the TMS Band that no student should be denied the privilege of band membership due to financial hardship. For options in meeting financial obligations, parents should contact Mr. Emsley directly.

Trip Costs

Trip costs vary depending on the trip. Specific cost information, payment timelines, and refund policies will be provided in advance for each trip. Families experiencing financial hardship should contact Mr. Emsley to discuss options.

17Fundraising

Several fundraisers are planned each school year. Participation is highly encouraged. Fundraisers help defray costs that are necessary to run an excellent band program but are not covered by student band fees. Funds raised support items such as:

• Band clinicians
• New instruments
• New equipment
• New music
• Instrument repair
• Fundraiser prizes
• Transportation to and from band contests and functions
• Student parties
• Professional development
• Band publicity
• Contest entry fees

As an alternative to fundraising, families may donate directly to the band program. Donations support expenses other than student fees and trip expenses, including instrument repair, equipment replacement, helping families in need, and unforeseen costs. All donations are greatly appreciated.

18Attendance

Each member's attendance is essential to maintaining a high-quality band program. The TMS Band program follows all KISD policies and procedures. The following additional guidelines apply to band activities, including those held outside the school day.

Excused Absences

An absence from any band activity — during or outside the school day — will be considered excused only when one of the following is true:

• Personal illness requiring medical attention (a doctor's note may be requested for repeated illnesses)
• Death or serious illness in the immediate family
• Religious observance
• Pre-approved extenuating circumstances communicated to a director at least 48 hours in advance, except in the case of a genuine emergency

Routine appointments (doctor, dentist, orthodontist), tutorials, athletic practice, family travel, and conflicts with other extracurricular activities are not automatically excused. Families are asked to schedule these around the band calendar whenever possible.

All absence requests should be emailed to the appropriate director. The director will determine whether the absence is excused. Even excused absences from concerts, contests, or trips may result in removal from the performance and an alternate assignment with a maximum grade of 70, at the director's discretion.

Unexcused Absences

An unexcused absence from any required band activity results in a zero in the gradebook. Rehearsals, concerts, contests, and competitions cannot be made up.

Three unexcused absences from any combination of sectionals, rehearsals, or performances will result in a parent conference with the band directors and may result in removal from the competition group. Removal from the band program itself is governed by the KISD Extracurricular Code of Conduct and follows the Code's administrative procedures.

Late Arrival to Rehearsals & Performances

Punctuality is essential. Students are expected to arrive at the report time announced by the directors. Late arrivals will affect the student's grade for that event according to the following scale:

• Up to 5 minutes late: 5% grade reduction for that event
• 6 to 10 minutes late: 10% grade reduction
• 11 to 20 minutes late: 25% grade reduction
• More than 20 minutes late: Treated as an unexcused absence (zero), unless documented and excused

Students who arrive after their group has begun performing may be required to sit in the audience and may not perform with the group, at the director's discretion. Lateness caused by documented school-related conflicts (late buses, approved tutorials, etc.) will not be penalized if communicated to a director in advance.

Concert Attendance Hierarchy

All concerts and performances on the band calendar are required and graded. Attendance is treated under the following hierarchy:

1. Required attendance is the default. Students are expected to attend every performance for which their ensemble is scheduled. The performance grade cannot be made up.
2. Excused absence with advance notice (48+ hours): Alternate assignment with a maximum grade of 70, at the director's discretion.
3. Excused absence due to emergency: Alternate assignment with a maximum grade of 70. Documentation may be requested.
4. Unexcused absence: Zero in the gradebook. No alternate assignment available.
5. Student in ISS, OSS, or absent from school the day of the performance: Per KISD policy, the student may not perform.

The form the alternate assignment takes (recording, written reflection, listening assignment, etc.) is determined by the director on a case-by-case basis.

Required Performances

Performances of the ensembles include, but are not limited to:

• Fall Concert (7th/8th grade only)
• Marching Band Expo (7th/8th grade only)
• Winter Concert
• Band Festivals
• Pre-UIL Concert (7th/8th grade only)
• Parent Pre-UIL Concert (7th/8th grade only)
• UIL Contest (7th/8th grade only)
• Spring Concert
• Solo and Ensemble Contest (May)
• Pep Rallies (7th/8th grade only)
• All-District and All-Region Band Auditions (7th/8th grade only)
• Middle School Band Night with TCHS (all 8th grade band students)
• Other events as scheduled

19Section Rehearsals (Sectionals)

All 7th/8th grade band students will have at least one weekly section rehearsal with their band's section. Students are expected to be punctual and prepared. Section rehearsals are an extension of the classroom, are graded accordingly, and are where the bulk of teaching happens in 7th and 8th grade band.

It is imperative that each sectional begins on time with everyone in attendance. Students who miss a sectional will not receive credit for participation. Parents should be aware of their child's sectional day and time and ensure the student is on time and ready to learn. Parents are asked not to schedule appointments during sectional times.

All missed sectionals must be made up. Important information is covered in these rehearsals, and class time cannot be spent helping students who missed sectionals. Consult with a director to find the best time to make up your sectional.

Excused Absence from a Sectional

An excused absence from a sectional may be made up by attending a similar instrument sectional (with director approval) before the next week's scheduled sectional.

Unexcused Absence from a Sectional

An unexcused absence may be made up by individual practice in the band hall for two hours (each student should check in with their director to log the time and for approval). In most cases, students will be required to attend a like-instrument sectional before their next scheduled sectional, or a parent conference may be scheduled.

Students who miss a sectional (excused or unexcused) have one week after they return to school to make up the missed sectional. After a week, the absence will be considered unexcused and a grade of zero will be given.

Tardies to Sectionals

A tardy is defined as arriving up to 10 minutes after the scheduled start. Arriving more than 10 minutes late is treated as an absence under the attendance policy.

• First tardy (per semester): Free — no grade penalty.
• Second tardy: Maximum grade of 70 for that sectional. Director documents and contacts parent.
• Third tardy: Maximum grade of 50 for that sectional. Required student-director conference.
• Fourth tardy: Zero for that sectional. Required parent conference. Continued tardies may result in removal from the competition group until the issue is resolved.

Tardies are tracked per semester and reset at the semester break. Tardies caused by documented school-related conflicts (late buses, approved tutorials, etc.) will not count if communicated to a director before the sectional.

Three unexcused absences from sectionals (regardless of whether the time is made up) will result in removal from the competition group until all competitions are finished, in addition to grade consequences.

Students will be on task and focused during section rehearsals. Coming unprepared to a sectional may result in dismissal and a zero in the gradebook.

Preparing for Your Sectional

Sectionals are a new experience for many students. The following guidelines apply to both Wind Ensemble and Symphonic Band students.

Why Sectionals?

With such large classes, it is important to have section time where the director can work with just your section. Sectionals help us move faster and more efficiently in class and allow us to address problems characteristic to your instrument. They also give us a chance to work on All-Region music and ensembles in the fall and early spring.

Communication Is the Most Important Thing

If you run into an issue (car breaks down, electricity goes out, going to be sick from school, etc.), please email your director so we can expect your absence or tardiness:

• Wind Ensemble: Mr. Emsley — Timothy.Emsley@kellerisd.net
• Symphonic Band: Mr. Walker — Daniel.Walker@kellerisd.net

No communication will result in an unexcused absence and will reflect poorly on your grade.

The Night Before

• Remind your parents that you have sectionals. For morning sectionals, you need to be at school before 7:00 AM (drop-off by 6:50 AM is recommended). For afternoon sectionals, pickup is at 5:15 PM.
• Set your own alarm for morning sectionals — do not rely on other people to wake you up.
• If you are the "donut person" of the week, make sure your parents know so you can leave the house in plenty of time.

The Morning or Afternoon Of

• Be in your assigned room in plenty of time to get out your instrument, stand or chair, pencil, and all music.
• Be in your chair ready to play by 7:00 AM (morning) or 4:10 PM (afternoon).
• Have all supplies and music numbered so we can rehearse efficiently.
• Be prepared to stay for the entire sectional. Do not schedule tutorials, orthodontist appointments, or other activities on top of sectionals — this is our one chance per week to rehearse with your section.

Failure to attend sectionals on time with the appropriate materials could mean removal from the group. All of us must commit to these rehearsals — our entire team will be better if everyone commits 100%. Thank you in advance for keeping up the tradition of excellence in the Timberview Band program.

20Daily Supplies

Each student should plan to bring the following items to rehearsals and performances. Other items may be added at the discretion of the directors.

• All issued music
• Pencils and highlighters
• Instrument (with case nametag)
• All supplies relative to their instrument (reeds, valve oil, etc.)
• Nametag for stand (provided by band directors)
• Black band binder (with labeled dividers)
• Metronome and tuner (Korg TM-60 recommended)
• Contact microphone (Korg recommended; not required for percussion)
• Other equipment as needed

Forgotten Instruments & Supplies

Each student is allowed one freebie per quarter for forgetting their instrument or required supplies. After the first occurrence in a quarter, additional instances will affect the student's grade. A loaner instrument or supplies may be available depending on availability, but loaners are not guaranteed.

21Grading Guidelines

KISD band programs have instructional objectives aligned with the Texas Essential Knowledge and Skills (TEKS). Assignments, tests, projects, classroom activities, and other instructional activities are designed so that the student's performance indicates the level of mastery of these objectives. Because band is both an academic music class and an extracurricular activity, the band student's grade reflects achievement in both areas.

Formative Assessments — 60%

• Daily and participation grades — based on having instrument and required supplies, class participation, and assignment sheets
• Practice records — as needed, including parent initials

Summative Assessments — 40%

• Tests — based on playing, written, and counting tests. Some assignments may require students to submit a video recording of themselves playing through Canvas.
• Extensions of class — based on co-curricular events such as concerts, rehearsals, and sectionals

Examples of Items That May Be Graded

This list is provided so students and parents understand what may be graded. Additional assignments may be given at director discretion.

• A grade for each before- or after-school sectional or full-band rehearsal during a grading period
• On-task and focused behavior during rehearsals
• Having instrument, music, pencils, and supplies in rehearsals
• Preparation to play their part successfully
• Marking music and taking notes as needed
• Improvement of individual music skills
• Recorded music tests, individual playing tests, scale tests, and written tests
• Improvement of ensemble skills during daily rehearsals
• Improvement of performance fundamentals
• Daily observation during the "basics" part of rehearsals
• Demonstration of correct posture, hand position, embouchure, air production, and articulation
• A grade for each performance during a grading period

Rehearsal Preparation

Coming unprepared to a sectional or full-band rehearsal will affect the student's grade for that day. Repeated unpreparedness may result in dismissal from the rehearsal, additional consequences, or a parent conference.

Practice Records & Guides

The rewards of playing a musical instrument increase in direct proportion to the time invested in individual practice. Students should set aside a designated time each day for practice. Practice records may be assigned as needed.

Hearing Times

In addition to sectionals, students in the Wind Ensemble, Symphonic Band, and Concert Band may be required to attend a separate sectional or individual hearing time each week. This allows for testing outside of class or sectional time and provides one-on-one time with a director. Hearing times are scheduled before or after school based on director availability.

22Eligibility

All KISD bands and students adhere to the eligibility rules of the Texas Education Agency (TEA) and KISD. Some band activities are designated as extracurricular, and students participating in these activities are governed by eligibility requirements.

A student shall be suspended from participation in all extracurricular activities sponsored or sanctioned by the school district during the nine-week period following a grade report in which the student received a grade lower than 70 in any class. Loss of eligibility takes effect seven days after the end of the reporting period. Ineligible students are not suspended from practice or rehearsal.

Students may regain eligibility under certain circumstances. If a student has been suspended due to failing a class, they may regain eligibility by passing all courses by the middle of the following grading period. Reinstatement of eligibility occurs seven days after the three-week progress report period (see TEA/UIL Side by Side).

The eligibility law does not affect activities considered curricular components of any course (such as UIL Concert and Sight-Reading). Examples include all rehearsals and performances that take place as a regular extension of classroom instruction. Any performance that is competitive in nature or for which admission is charged is deemed extracurricular.

23District-Owned Instruments

KISD provides a limited number of instruments for student use. These include the oboe, bassoon, bass clarinet, tenor saxophone, baritone saxophone, French horn, euphonium, tuba, and general percussion equipment. This equipment is purchased by the district due to its expense or size. All district-owned equipment must be handled with care.

Before a student can use a district-owned instrument, students and parents must sign the School Instrument Usage Agreement. The agreement documents the instrument's condition at check-out — students will be financially responsible for any damage not noted at that time.

Annual Usage Fees

• $150 per school year for any district-owned instrument.
• $50 per school year for families on Free/Reduced lunch (must be registered with KISD).
• $50 per school year for 7th/8th grade percussionists for general use of large percussion equipment.

The usage fee covers normal maintenance only. It does not cover damage, abuse, or end-of-year cleaning. Please make checks payable to KISD Band.

Care & Responsibilities

• Each instrument is issued in good playing condition. Students are expected to maintain it accordingly.
• Students must perform regular cleaning and proper care of the instrument while it is in their possession.
• Repair work should be brought to a director's attention as soon as possible to avoid additional damage.
• Instruments must be transported in their case at all times.
• Do not sit on the instrument case.
• All equipment must be kept in its proper storage location when not in use.
• Students who play large instruments may be issued one instrument for home use and one for school use, at the discretion of the directors and based on availability and transportation needs.
• KISD does not provide insurance for individually owned or district-owned equipment. Insurance is strongly encouraged.
• Students will be held financially responsible for damage caused to district-owned instruments issued to them.

Damage to District-Owned Instruments

Students and families are financially responsible for damage to any district-owned instrument or equipment issued to them, beyond normal wear and tear. Repair and cleaning charges can range from $100 to $600 or more depending on the care given to the instrument while in the student's possession. The following process applies:

1. Assessment. When damage is identified, the director will document the condition with photos and a written description and notify the family within five school days.
2. Repair estimate. The instrument will be sent to an approved repair technician (or evaluated by the director for minor issues). The family will receive a written repair estimate before any work over $50 is authorized.
3. Payment. Repair costs are due within 30 days of the family receiving the estimate. Payment plans are available on request — no student will be denied participation due to financial hardship.
4. Disputes. Families who dispute the assessment may request a meeting with the Director of Bands and the Assistant Principal of Fine Arts within 10 days of receiving the notice.
5. Replacement. If an instrument is damaged beyond repair due to negligence, the family is responsible for the replacement cost at the district's purchase price or the cost of a comparable replacement, whichever is lower.

The annual usage fee does not cover damage repair. Unpaid balances for damage or usage fees may result in the student losing the privilege of using a district-owned instrument.

End-of-Year Return & Cleaning

A specific date will be shared each spring for returning district-owned instruments. Professional cleaning is required upon completion of a student's tenure in the TMS Hawk Band — this includes the conclusion of the 8th-grade year or any time a student is not returning to TMS Band the following year. Cleaning is not required annually.

Cleaning responsibility depends on how many instruments the student has been issued:

Return Condition Requirements

All district-owned instruments must be returned in full playing condition. Specific requirements depend on instrument family:

• Brass instruments should be internally cleaned, free of dents, and have all slides in smooth working order. If not, parents are responsible for taking the instrument to a repair shop and having it returned to full playing condition (P/C) and any dents removed.
• Woodwind instruments should be in full working condition and checked by a director. Any dents, misalignment, pad tears, or sticky keys must be addressed at a repair shop and returned to full playing condition (P/C) before check-in.
• All instruments should be polished and shiny inside and out before turning in.
• All cases should be clean, vacuumed, and empty of personal items before turn-in.

KISD-Approved Music Repair Shops

• Bell's Music Shop — 536 B Keller Pkwy, Keller, TX 76248 · (817) 337-7900 · bellsmusicshop.com
• Houghton Horns (brass repairs and French horn specialists, right next to Keller MS) — 121 Lorine Street, Keller, TX 76248 · (817) 993-6400 · houghtonhorns.com

Additional recommendation: Brook Mays is also a recommended repair shop, though not on the official KISD-approved list.

Instrument Storage & Locker Etiquette

The band hall has both individual instrument lockers and shared storage areas. Students are expected to use these spaces responsibly so that everyone's instruments and equipment stay safe.

Individual Lockers

• Each student is assigned a specific locker. Students should use only their assigned locker.
• Lockers are not equipped with locks.
• Only instruments, band binders, and band-related items are permitted in lockers. Personal items, food, drinks, backpacks, and unrelated belongings should not be stored in band lockers.
• Instruments must be in their cases, with the cases closed and latched, while in storage.
• Lockers should be kept clean and organized. Students who repeatedly leave lockers in poor condition may lose the privilege of having one.
• Instruments may not be kept in lockers overnight or over the weekend. The only exception is district-owned instruments used by students who have a second instrument issued for home use.

Shared Storage Spaces

Some larger instruments (tubas, baritones, large percussion equipment, etc.) are stored in shared cabinets, racks, or designated shelf areas rather than individual lockers. These spaces require extra care:

• Return shared equipment to its assigned spot after every rehearsal.
• Do not move, handle, or play another student's instrument or equipment without permission.
• Stack and store equipment carefully — shared spaces are tight, and rough handling damages other students' instruments.
• Report any damage you discover immediately so the director can address it before it gets worse or assigned to the wrong student.
• Keep walkways and access points clear so other students can reach their equipment.

General Storage Expectations

• Students are not allowed to leave their instrument unattended at any time outside of designated storage.
• Personal instruments are not insured by Timberview Middle School or the Keller Independent School District. Insurance on personal instruments is strongly encouraged.
• There will be consequences for any student whose instrument is found unattended and brought to a director by another student or teacher, whether it is found on or off school property.

Band students must take home their instruments and band binders every day. Students are expected to practice regularly outside of band class and are strongly encouraged to enroll in private lessons.

24Music & Binders

Each student is issued music and a band binder. Students are responsible for the care of all issued materials. Lost or damaged music will be replaced under the following policy, which is designed to help students develop accountability:

• First replacement: Free.
• Second replacement: Parents will be contacted.
• Third and subsequent replacements: $1 per page.
• Full binder replacement: $15 (cost of binder and reprinting of all music).

25Private Lesson Program

Private lessons are a crucial part of the Timberview Middle School Band Program. We strongly recommend that all TMS band students consider signing up for private lessons. The Timber Creek band cluster has assembled a team of excellent instructors who will work with your child.

Private lessons provide a special opportunity that students cannot find in a regular classroom. Lessons typically last 22–30 minutes and may be scheduled during school hours or before or after school. This one-on-one time means your child receives the full attention of the instructor. Lessons begin in August.

Lessons are designed to help your child improve in their unique musical areas. While directors do their best to support each student in class, individual attention is limited due to class size and time constraints. Private lessons play a significant role in a student's musical progress.

Sign up for private lessons here: Private Lesson Sign-Up Form

Lesson Costs

Lesson fees are set by individual instructors and paid directly to them by the student's family. Specific rates and scheduling details are coordinated between the family and the instructor.

Lesson Scholarships

The TMS Band offers private lesson scholarships to families who need financial assistance. Scholarships are contingent on funding from the program's annual fall fundraiser. We do not want to turn anyone away from lessons — if finances are an obstacle, please reach out.

• Scholarship applications open in August.
• Families on scholarship the previous year must reapply each year.
• Contact Mr. Walker at Daniel.Walker@kellerisd.net to request an application or ask questions.

26Braces & Dental Work

The nature of band performance means that each student's participation, or lack of participation, has a significant impact on the success of the entire ensemble. Braces and dental work can temporarily affect a student's ability to perform on their instrument.

We strongly encourage parents to reach out to a director before scheduling any dental work, including braces installation, adjustments, or extractions. This allows us to plan around the band calendar and performance obligations, especially in the spring (UIL Contest, Solo and Ensemble Contest, and festival performances). The optimal time for dental work is typically the beginning of summer.

If you are unsure whether dental work will affect your student's ability to perform, please contact a director.

27Formal Concert Attire

All 7th/8th grade students are required to purchase a Black Port Authority button-down, long-sleeve shirt through the band program as the top part of their formal concert attire. Sizing will be done at school by the directors and a payment of $35 will be due by a designated date.

Other formal concert attire items must be acquired by each family before the first concert:

• Black dress pants
• Black dress shoes (closed-toe)
• Black dress belt
• Black socks that cover the ankle

Jewelry and hair accessories should be discreet and not distracting from formal attire or performance, at director discretion.

Attire Reference

The complete formal concert attire is shown below. Both options reflect the same standard — students may choose whichever cut best fits their needs.

28Concert Behavior Expectations

Band students will exhibit proper concert behavior during all performances, both as performers and as audience members. Students will be graded on their behavior. Concert etiquette is part of the TEKS and is an integral part of music education. The following rules apply to parents and students at all times:

• Talking is not permitted on stage or in the audience. It is disrespectful to the performers and to other audience members.
• Do not distract the performing band in any way.
• Do not leave your seat for any reason during a performance. Students will have time to use the restroom and water fountain before the concert begins. If you must leave, do so as quietly and inconspicuously as possible (be careful that doors do not slam). Leave between songs only.
• No food or drink is allowed on stage, backstage, or in the seating area, except for bottled water.
• Cell phones must be turned off (not on vibrate or silent) and stowed away. Any student using a cell phone during a performance will incur major consequences.
• Move between the seating area and stage in quiet, single-file lines. Sit in your assigned seat or row. Do not talk while entering or exiting.
• Support fellow band members with appropriate applause. Yelling, whistling, or shouting names is not acceptable.
• Set a good example for the audience and other students.
• All parents and guests are encouraged to stay for the entire concert when bringing a student to a performance. Students must be picked up promptly. Any student not picked up on time may be excluded from future TMS Band activities.
• Students are expected to stay for the entire concert and help clear the stage afterward.

29UIL & Competitions

Participation in UIL Concert and Sight-Reading Evaluation in March is mandatory for all 7th and 8th grade band students in the Wind Ensemble and Symphonic Band.

Students participating in Solo and Ensemble Contest, All-District and All-Region Band Auditions, UIL Concert and Sight-Reading Evaluation, or any music festival or contest must follow all eligibility requirements under the Texas Education Agency, University Interscholastic League, and KISD eligibility rules. For the most up-to-date eligibility requirements, please consult the UIL website at www.uil.utexas.edu.

All-District & All-Region Band Guidelines

• All Wind Ensemble students are expected and required to audition for the All-District and All-Region Band based on their preparation. All Symphonic Band students are highly encouraged to audition.
• The decision to allow a student to audition is made on a case-by-case basis by the directors.
• Wind Ensemble students will be graded on preparation for this event.
• Any student selected will attend all rehearsals and performances of the All-District and All-Region Band.

Selection to the All-District or All-Region Band is the highest honor available. Over a thousand students throughout the district and region audition. Even if a student is not selected, the experience of preparing enhances their musical ability and contributes to the success of the band program.

Solo & Ensemble Contest

All band members will prepare and perform a solo and/or ensemble unless other permission is granted in the spring semester (May). Grades will be issued for preparation and participation in the solo and ensemble process.

Students may use an approved accompanist with permission from both their director and private teacher. The accompanist fee is set by the accompanist and paid directly by the student's family.

30Travel Guidelines

The band frequently travels on school or charter buses. Students are expected to conduct themselves in a professional manner on any trip. Students who have been subject to school-level discipline during the school year may be deemed ineligible to participate in non-UIL field trips, at the discretion of the director and campus administration.

To travel with the band off campus, all students must have on file:

• Keller ISD Field Trip and In-State Travel Permission form
• Transportation Consent and Release form
• KISD Extracurricular Code of Conduct acknowledgement

Students must travel to and from events on the school or charter bus when advised. Any student who wishes to arrive or leave with their parent must notify a director in advance by email or written note.

Bus Behavior

• Remain seated at all times.
• Sit properly in a forward position.
• Keep the bus clear of food, drinks, and trash.
• Use only approved headsets or earbuds (no audible speakers).
• Remain silent when addressed by an adult on the bus.
• Refrain from loud or boisterous talking, singing, screaming, whistling, or inappropriate jokes.
• Exhibit no public displays of affection.

Chaperones

Adult chaperones must be KISD-approved volunteers and are a great asset to the band program. Students will treat them as an extension of the band staff. Proper respect will be shown to all adults at all times.

31Student Injury or Illness

In the event of a student injury or illness during a band activity, the directors will follow this protocol:

1. Assess the situation and provide first aid if appropriate.
2. Contact the parent or guardian first using the contact information provided on the medical form.
3. If the situation requires immediate medical attention, contact emergency services (911) and notify the parent simultaneously.
4. Notify campus administration.
5. Document the incident in writing.

Parents complete a medical form as part of the band forms submitted at the beginning of the school year. This form provides the directors with current medical information, allergies, medications, and emergency contacts. It is the parent's responsibility to keep this information current — please notify the directors of any changes during the school year.

32Weather & Event Cancellations

In the event of severe weather or other circumstances that require canceling or rescheduling a sectional, rehearsal, performance, or trip, the directors will communicate the change through ParentSquare as the primary channel. Updates may also be sent by email.

Decisions about cancellations are typically made as soon as the directors have reliable information, often in coordination with the campus and district. Families should check ParentSquare regularly during severe weather and before any scheduled band activity that may be affected.

33Safety

Due to the heavy student traffic in and out of the band hall and the possibility of theft, students not enrolled in the TMS Band are not allowed in the band area (including the main band hall, locker room, ensemble room, and practice room hallways) at any time. Friends of band members may wait outside the band hall.

Band Hall Hours

The band hall opens for section rehearsals at 7:00 AM and closes at 5:20 PM, except on days before a holiday, when it closes at 4:15 PM. The band hall may also be open for private lessons as needed by private lesson teachers.

Sectionals run from 7:00–8:00 AM before school and 4:10–5:10 PM after school for all 7th and 8th grade band members. On afternoon sectional days, please pick up your child by 5:15 PM. On days when no sectionals are scheduled, the band hall is open from 8:00 AM to 4:15 PM. The main entry point during extracurricular events and sectionals is Door 13 by the tennis courts and dumpsters.

Campus Entry & Visitors

Door safety is a shared responsibility. To keep students and staff safe, families and students should follow these expectations:

• Exterior doors must remain closed at all times — never propped open.
• Students should never open exterior doors for anyone, including other students or adults. If someone needs entry, they must go to the main office.
• Door 13 (by the tennis courts and dumpsters) is the primary entry point for band events and sectionals unless otherwise noted.

Parent Drop-Off & Pick-Up

Parents must arrange transportation for their children to and from sectionals and band hall events. Lack of transportation is not an accepted excuse for missing a band function. To ensure student safety, parents should have a clear plan for timely drop-off and pick-up.

For morning sectionals: Drop-off by 6:50 AM so students are ready to play by 7:00 AM.

For afternoon sectionals: Pick-up by 5:15 PM.

For everyone's safety, students must go home after the band hall closes. The main office may be closed before sectionals begin or end, so family transportation and carpools are encouraged.

Parents should expect their students to wait outside at Door 13 or in a car to be let in by a director or private lesson teacher.

Emergency Procedures

All band activities follow Timberview Middle School's emergency procedures, available from the campus office.

34Parent Volunteers

Parent volunteers are essential to the TMS Band program. Volunteers help with chaperoning, chaperone recruiting, news and public relations, hospitality, and various projects throughout the year. The Timberview Hawk Band Booster Club coordinates volunteer needs and parent involvement.

Volunteer Approval Process

All band volunteers must complete the KISD Volunteer application and be approved by the school district. The background check process must be renewed each school year.

1. Go to kellerisd.schoolspring.com
2. Log in or set up an account.
3. Search for "Volunteer" in "Search Jobs."
4. Fill out the required information and submit.

After submitting, you will receive three emails from KISD:

• The first confirms your application was received. (Do not forward this.)
• The second provides a confirmation number. (Do not forward this.)
• The third is your approval email — this is the one to forward.

Forward your approval email to volunteer@timberviewbandboosters.com and include:

• Your name
• Your student's name
• Your student's grade
• Your student's section (instrument)

Once your forwarded email is received, you'll get a confirmation back. After that, you're approved to volunteer for the entire school year.

Thank you for your help and support of the Timberview Hawk Band.

35Parent Expectations

Parents are essential partners in the success of the TMS Band program. Just as students are expected to maintain a high standard of conduct, parents are asked to support the program through respectful and constructive engagement.

Behavior at Performances & Events

• Model concert etiquette for students and other audience members.
• Treat directors, staff, students, and other parents with respect, both in person and online.
• Handle concerns through direct, private communication with directors rather than public discussion or social media.
• Support all band members, not just your own student. The band is a team.

Communication

When concerns arise, parents are asked to:

1. Reach out to the appropriate director by email or ParentSquare.
2. Allow up to one business day for a response during the school week.
3. Schedule a phone call or in-person meeting for major concerns rather than discussing them through email.
4. Approach communication with a problem-solving mindset.

Social Media & Public Conduct

Parents are encouraged to celebrate the band's successes and share positive moments online. Public criticism of the program, directors, students, or other parents on social media is discouraged and may damage the program and the experience of all students.

Per the KISD Extracurricular Code of Conduct, student conduct that is disrespectful to the district, school, Fine Arts program, or Fine Arts staff may result in immediate removal from the program. While this clause applies to students, parents are asked to model the same standard of respect.

Volunteer Participation

Parents are warmly invited to volunteer with the band program. Approved volunteers serve as chaperones, support trip logistics, help with publicity, and assist directors in many other ways. See the Parent Volunteers section for the application process and timeline.

36Care of Facilities

• No gum, food, or drinks are allowed in the band hall except when authorized by the directors.
• All trash is to be deposited in the wastebaskets provided.
• Acts of vandalism or willful misuse of school property will be dealt with severely. Every band member is responsible for helping the directors monitor the facility and prevent vandalism, including writing or carving on walls, destroying music, or breaking school property.
• Practice and ensemble rooms are designed for practicing, not social gatherings. There should never be more than two students in a practice room at a time.
• Students must knock on office doors and may only enter if invited in. Otherwise, offices are off-limits.
• Students must ask permission to use the phone and all calls will be limited to two minutes.
• Students should never sit at a teacher's desk.

37End-of-Year Procedures

At the end of each school year, all students will be expected to:

• Return all issued music to the band directors.
• Clean out their assigned locker. Forgotten items remaining after the announced deadline may be discarded.
• Return any district-owned instruments by the announced deadline. See the District-Owned Instruments section for cleaning requirements for students not returning to band the following year.
• Settle any outstanding balances (instrument repair, music replacement, usage fees, etc.). Unpaid balances may be reported to the campus per KISD obligations procedures.

Personal Instruments Over the Summer

Summer is an excellent time to:

• Take personal instruments to Bell's or Brook Mays for an annual check-up. Both stores can handle minor repairs, adjustments, and oiling so the instrument is fully functioning for the next school year.
• Stock up on instrument care supplies (valve oil, slide grease, reeds, etc.) for the new year.
• Continue or begin private lessons, including longer summer sessions. Speak with your child's lesson teacher about summer scheduling.
• Attend a summer band camp. Many organizations and colleges host camps for middle school students. Information is shared in the spring through ParentSquare.

Students who will not return to band the following year must keep their instruments through the end of the school year — instruments are still used in class daily up to the spring concert.

38Band Discipline & the KISD Extracurricular Code of Conduct

The TMS Band maintains internal expectations and consequences for matters such as attendance, tardies, sectional makeups, phone use during band activities, and care of equipment. These are handled by the band directors and addressed through grade impact, parent communication, and conferences.

The KISD Extracurricular Code of Conduct governs more serious matters. Per the Code, "Disciplinary action or suspension may be mandated to students who are involved in a disciplinary infraction (including, but not limited to drugs, alcohol, tobacco, violent behavior, and other illegal offense) that results in the violation of the district Student Code of Conduct, which in turn results into ISS (other than tardies or dress code), DAEP, Off Campus Suspension or expulsion."

Statement of Expectations

The Keller Independent School District believes that being involved in extracurricular activities is an honor that demands many responsibilities. The following are expectations for students:

• Obtaining a quality education is the primary reason for attending school.
• Intense competition coupled with good sportsmanship and courteous behavior.
• Exhibit positive leadership.
• Develop and maintain high morals and ethical values.
• Conduct becoming of a young lady or gentleman.
• Exhibit respect to coaches, faculty, officials, opponents, and fellow students.
• Develop and show school pride.

Administrative Procedures

When the Code applies, all violations follow these procedures:

1. Confirmation that a violation has occurred via report from a law enforcement agency, personal disclosure by the student, observed behavior by a school employee, or credible and specific information received by a KISD representative.
2. Notification to parents or legal guardian within 72 hours.
3. Notification of the campus principal by the activity sponsor.
4. Parent and student meeting with the sponsor and the administrative panel (for band: Principal or designee).
5. Determination of discipline.
6. Right of appeal: Contacting the appropriate campus principal will initiate the appeal process. This must be done in writing within 72 hours of the conclusion of the initial discipline hearing.

Level 1 — Class B or C Misdemeanors or Misconduct Not Involving Law Enforcement

At the disciplinary panel's or sponsor's discretion, the student may continue to participate in activities while penalties are being assessed.

• 1st offense: Meeting with student, parent, and discipline panel. Up to two of the following: twenty hours of community service, 2–4 week suspension from activities if in season.
• 2nd offense: Meeting with student, parent, and discipline panel. Suspension from activities for a minimum of 30–60 days. Twenty hours of community service.
• 3rd offense: Meeting with student, parent, and discipline panel. Suspension from activities for one calendar year.

Level 2 — Misconduct Involving Felonies or Class A Misdemeanors

• 1st offense: Student suspended from all activities until the case is completed. If found not guilty, the student returns with no penalty. If found guilty, removal from all activities for one calendar year.
• 2nd offense: Student suspended from all activities until the case is completed. If found guilty, removal from the program.

Students who accept deferred adjudication or have a case adjudicated in a way other than those identified above will have their situation reviewed by a committee consisting of the Director of Fine Arts, the Director of Athletics, an administrator from the student's campus, and another district-level administrator. The committee's decision is final and cannot be appealed.

Cumulative Offenses

Disciplinary offenses committed in grades 7 and 8 are cumulative for a student's middle school career, but will not carry on to high school. Subsequent offenses in high school will be cumulative during the student's high school career. Exceptions: Class A misdemeanors or felony convictions in middle school carry through grade 12.

If a student is responsible for multiple violations prior to the initial investigation, a higher-level consequence may be deemed appropriate.

Substance Abuse Counseling

In cases involving substance abuse, students may be required to attend substance abuse counseling. Failure to attend assigned intervention will constitute an additional Level 1 offense and continued suspension until all requirements are met. Students involved in their second substance abuse offense must attend counseling.

Automatic Removal

Per the Code: "Any inappropriate behavior on school time or at a school-sponsored activity or event, including representation on social media, that is disrespectful to the district, school, Fine Arts program, or Fine Arts staff may result in immediate removal at the discretion of the Fine Arts Director."

Appeals

Appeals follow Board Policy FNG (Local), which is provided upon request. The appeal process is initiated by contacting the campus principal in writing within 72 hours of the conclusion of the initial discipline hearing.

Final Authority

When in doubt about whether a situation falls under band-internal discipline or the KISD Code, the band director will consult with the campus principal and Fine Arts Director.

39Acknowledgement Forms

All required acknowledgement forms can be completed online: Acknowledgement Forms

Forms Included

• Student Information Database Information
• Handbook Acknowledgement Form
• KISD Extracurricular Code of Conduct Acknowledgement
• Field Trip Travel Permission Form
• Transportation Consent and Release Form
• School Instrument Usage Agreement (for students issued a district-owned instrument)
• Photo Opt-Out Form (optional)
• Medical Information Form